OHS Reporting required of contractors accredited under the Scheme
Under Regulation 14 of the Building and Construction Industry Improvement (Accreditation Scheme) Regulations 2005 (the Regulations), it is a condition of accreditation that accredited contractors comply with the reporting requirements of the Scheme.
Accredited contractors are required to provide information to the OFSC on their OHS performance. This is achieved by completing and submitting the range of forms below. The OFSC requires information from accredited contractors at different stages throughout the life of both Australian Government and commercial building contracts on which they are the head contractor.
Reporting on OHS performance enables the OFSC to assess the ongoing suitability of companies to remain accredited under the Scheme. OHS performance reporting enables the OFSC to determine OHS trends and benchmarks. This in turn will allow the OFSC to provide relevant, useful best practice advice to aid in the improvement of OHS awareness and culture in the building and construction industry.
Please note: As of 1 July 2010 a number of the OFSC Reports required of accredited contractors have changed. The template forms and detailed guides on how to complete each form can be found in the OHS Performance Reporting Pack below. In addition, each of the separate current template reporting forms can be found below along with a guide for completing each of them.
The OHS Performance Reporting Pack below provides copies of the template forms, detailed guidance on how to complete each of the forms as well as completed examples of each form and general information about the Scheme.
Contract Declaration Form
Submit: When agreement is reached on a Scheme project
Guide to completing the Contract Declaration form
This guide provides detailed information on how to complete a Contract Declaration form.
Accredited contractors are required to submit a Contract Declaration Form to the OFSC as soon as agreement is reached on a tender, or as soon as a contract is signed, for a project that falls within the scope of the Scheme. Contract Declaration Forms need to be submitted for all Scheme projects. Please see the OHS Performance Reporting Pack for guidance on how to determine if a project falls within the scope of the Scheme.
The purpose of the Contract Declaration Form is to notify the OFSC of Scheme projects so that reporting requirements can be established and communication with all parties can commence regarding requirements under the Scheme.
OHS Plan and Schedule of Works
Submit: As soon as possible prior to commencement of building work on a Scheme project
Accredited contractors are required to submit their OHS Plan and schedule of works to the OFSC as soon as possible prior to commencement of building work on Scheme projects.
These documents should describe how OHS will be managed on specific building contracts and to enable a schedule of on-site safety audits to be established. Please note that there is no prescribed format for OHS plans, however, amongst other things accredited contractors may wish to consider including the points outlined on page 18 of the OHS Performance Reporting Pack. The elements listed are considered by the Office as being crucial to an effective OHS plan.
Incident Report
Submit: After any of the following:
-
A Lost Time Injury (LTI) on contracts valued at $3 million or more
-
A Medically Treated Injury (MTI) or dangerous occurrence on a Scheme project
-
A Fatality on any project
Incident Report Form ( PDF 50KB | RTF 119KB)
Guide to completing the OFSC Incident Report
This guide provides detailed information on how to complete the incident report.
Where the accredited contractor is the head contractor, an Incident Report should be submitted for:
- All fatalities irrespective of the project value (notify immediately to 1800 652 500 and provide report within 48 hours),
- Any incident resulting in a LTI (the OFSC also encourages the reporting of AWIs [Alternate Work Injuries]) where the project value is $3 million or more (provide report within 48 hours if a Notifiable Incident*, otherwise provide report within 3 weeks),
- Any MTI (may include AWI’s if that is your company’s internal reporting practice) or dangerous occurrence on a Scheme project (provide report within 48 hours if a Notifiable Incident*, otherwise provide report within 3 weeks).
The information supplied by accredited contractors allows the OFSC to maintain a comprehensive incident reporting system for the duration of a contract and helps the OFSC establish priorities for future on-site audit monitoring activities. Audit activities form part of the ongoing Scheme maintenance process. Submission of incident reports on non-Scheme projects allows the OFSC to indentify trends in incidents across the industry as well as for individual contractors. The Guide to completing the OFSC incident report above provides detailed information on how to complete the incident report.
*Refer to the Guide for completing the OFSC Incident Report for definition.
Scheme Project Report
Submit: For each Scheme project by 15 October and 15 April each year, also at the completion of a Scheme project.
Guide to completing the Scheme Project Report
This guide provides detailed information on how to complete the Scheme Project Report.
The purpose of the Scheme Project Report is to evaluate, at a more detailed level, the OHS strategies applied by companies on individual projects. This evaluation focuses on performance indicators that gauge the cultural uptake of OHS within the project in relation to worker involvement, management commitment and allocation of appropriate costs.
The data collected will be used to inform the OFSC, accredited contractors and the broader construction industry of the type and level of additional OHS measures employed by companies and any correlation that follows relating to OHS outcomes achieved.
This form should be submitted by accredited contractors for each Scheme project (see Section Two of the OHS Performance Reporting Pack above for further information on what defines a Scheme project) on the following schedule:
- April to September (or any part there-of) report by 15 October
- October to March (or any part there-of) report by 15 April
- At end of project submit within two weeks of the project end date
Please complete all parts of the form and verify that all Incident Reports for the period have also been submitted to the OFSC. The Incident Report Form can be found on page 40 of the OHS Performance Reporting Pack above. The Guide to completing the Scheme Project Report above provides detailed information on how to complete Scheme Project Report.
Biannual Activity Report
Submit: By 15 February and 15 July each year
Guide to completing the Biannual Activity Report
This guide provides detailed information on how to complete the Biannual Activity Report.
All accredited contractors are required to submit a Biannual Activity Report every six months, even if no Scheme projects are undertaken during that period. The first Biannual Activity Report covers the first half of the financial year – that is July to December. The second Biannual Activity Report covers the second half of the financial year, which is from January to June. Biannual Activity Reports are to be submitted to the OFSC by 15 February for the July to December reporting period, and 15 July for the January to June reporting period.
The OFSC uses the data collected in Biannual Reports to assess the ongoing suitability of accredited contractors to remain accredited under the Scheme, as well as to establish trends and track performance.
The Guide to completing the Biannual Activity Report above provides detailed information on how to complete the Biannual Activity report.
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