Under Regulation 14 of the Building and Construction Industry Improvement (Accreditation Scheme) Regulations 2005 (the Regulations), it is a condition of accreditation that accredited contractors comply with the reporting requirements of the Scheme.
Accredited contractors are required to provide information to the OFSC on their OHS performance. This is achieved by completing and submitting the range of forms below. The OFSC requires information from accredited contractors at different stages throughout the life of both Australian Government and commercial building contracts on which they are the head contractor.
The OHS Performance Reporting Pack below provides detailed guidance on the reporting requirements of the Scheme.
Please note: As of 1 July 2010 the OFSC Reports required of accredited contractors will be changing. Please see the news article on
the news page
and the OHS Performance Reporting Pack above for further information on the changes. The new incident report form is available for use below and in the OHS Performance Reporting Pack. The new Scheme Project Report and Biannual Report will be available on this page and in the OHS Performance Reporting Pack in the coming months, in time for their due dates on 15 October 2010 and 15 February 2011 respectively.
Reporting on OHS performance enables the OFSC to assess the ongoing suitability of companies to remain accredited under the Scheme. OHS performance reporting enables the OFSC to determine OHS trends and benchmarks. This in turn will allow the OFSC to provide relevant, useful best practice advice to aid in the improvement of OHS awareness and culture in the building and construction industry.
Contract Declaration Form
Submit: When agreement is reached on a Scheme project
Accredited contractors are required to submit a Contract Declaration Form to the OFSC as soon as agreement is reached on a tender, or as soon as a contract is signed, for a project that falls within the scope of the Scheme. Contract Declaration Forms need to be submitted for all Scheme projects. Please see the OHS Performance Reporting Pack for guidance on how to determine if a project falls within the scope of the Scheme.
The purpose of the Contract Declaration Form is to notify the OFSC of Scheme projects so that reporting requirements can be established and communication with all parties can commence regarding requirements under the Scheme.
OHS Plan and Schedule of Works
Submit: As soon as possible prior to commencement of building work on a Scheme project
Accredited contractors are required to submit their OHS Plan and schedule of works to the OFSC as soon as possible prior to commencement of building work on Scheme projects.
These documents should describe how OHS will be managed on specific building contracts and to enable a schedule of on-site safety audits to be established. Please note that there is no prescribed format for OHS plans, however, amongst other things accredited contractors may wish to consider including the points outlined on page 18 of the OHS Performance Reporting Pack. The elements listed are considered by the Office as being crucial to an effective OHS plan.
Incident Report
Submit: After any of the following:
-
A Lost Time Injury (LTI) or notifiable incident* on contracts valued at $3 million or more
-
A Medically Treated Injury (MTI) or dangerous occurrence on a Scheme project
-
A Fatality on any project
- Incident Report Form (PDF 47KB | RTF 133KB)
Guide to completing the OFSC Incident report
This guide provides detailed information on how to complete the incident report.
Where the accredited contractor is the head contractor, an Incident Report should be submitted for:
- All fatalities irrespective of the project value (notify immediately to 1800 652 500 and provide the report within 48 hours)
- Notifiable incidents* or LTIs where the project value is $3 million or more (provide the report within 48 hours for notifiable incidents and 3 weeks for LTIs)
- Any incident resulting in an MTI or dangerous occurrence on a Scheme project (provide the report within 3 weeks)
The information supplied by accredited contractors allows the OFSC to maintain a comprehensive incident reporting system for the duration of a contract and helps the OFSC establish priorities for future on-site audit monitoring activities. Audit activities form part of the ongoing Scheme maintenance process. Submission of incident reports on non-Scheme projects allows the OFSC to indentify trends in incidents across the industry as well as for individual contractors. The Guide to completing the OFSC incident report above provides detailed information on how to complete the incident report.
*Refer to standard definitions at Section Two of the OHS performance reporting pack
Monthly OHS Report
Submit: For each calendar month by the 15th of the following month
The Monthly OHS Report covers the core performance information required to be provided by accredited contractors as a condition of accreditation. This report is to be provided to the OFSC at monthly intervals on all Scheme contracts. The first monthly OHS report is due at the end of the first month in which building work commences on the project (this may mean that data covers only part of the month in question). All subsequent reports are due by the 15th day of the following reporting month. For example, the monthly OHS report for February is due by 15 March, allowing the accredited contractor 14 days to send in the report to the OFSC.
The data collected by the OFSC through the Monthly OHS Report ensures that the OFSC is kept up to date with an accredited contractor’s OHS performance on Scheme projects. The data collected from monthly OHS reports may be used to determine priorities for OFSC on-site audit activity, monitor accreditation status and assist in developing OHS performance trends and benchmarks.
End of Project OHS Report
Submit: After work on a Scheme project has concluded
After a Scheme project has been completed, the OFSC requires that an End of Project OHS Report is submitted. This report asks for key OHS performance data, indicators and totals based on the entire duration of the contract. This report is prepared by accredited contractors who are head contractors on Scheme projects.
The OFSC uses the data collected from the End of Project OHS Report to assess the ongoing status of a company’s accreditation. It will also be used by the OFSC to provide feedback to the accredited contractor at the completion of a contract.
In addition, the report consists of the accredited contractor’s rating of the client agency in relation to OHS across the contract. The purpose of this is to provide feedback to client agencies on their OHS management performance and to provide a basis for addressing any information, performance or training needs amongst client agencies.
Biannual Activity Report
Submit: By 15 February and 15 July each year
All accredited contractors are required to submit a Biannual Activity Report every six months, even if no Scheme projects are undertaken during that period. The first Biannual Activity Report covers the first half of the financial year – that is July to December. The second Biannual Activity Report covers the second half of the financial year, which is from January to June. Biannual Activity Reports are to be submitted to the OFSC by 15 February for the July to December reporting period, and 15 July for the January to June reporting period.
The OFSC uses the data collected in Biannual Reports to assess the ongoing suitability of accredited contractors to remain accredited under the Scheme, as well as to establish trends and track performance.
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